Present: Selectmen: Richard Bennett Chairman, Gary Allen. Gino Funicella Selectmen
Visitors: Tracey Mosston., Jackson Road Agent Arthur Fernald, Mary Pat Dolan, Jay Henry, Holly Lewis
1. The minutes of June 27, 2005 were reviewed and approved as written.
2. The Summary of Payments was reviewed and checks were signed in the amount of $92,687.95.
3. The Financial Resume indicated an amount of $424,316.13 in the general fund after tonight’s vouchers.
4. Deposits in the amount of $49,749.16 were transferred to the treasurer tonight.
5. Gino Funicella contacted Brian Schutt, New Hampshire Department of Transportation, regarding road work on Carter Notch Road. Since part of this road is a state road they would provide the labor if the town provides the material to shim approximately 2 miles of the road. Arthur Fernald stated he feels they would shim the places on the road that needed the most attention. There was discussion of funds appropriated for the State Aid Reconstruction fund. The state matches the funds raised by the town for state roads. Gino also spoke with Mr. Schutt about the realignment of Black Mountain Road by the town hall to the bridge. Mr. Schutt indicated if the town wanted this work completed it might be able to be accomplished next year and the state would supply the labor and it would cost the town approximately $40,000. They would
remove the old hot top and haul it away and reseed the area. Arthur advised the selectmen the following areas are on the list for road work: upper part of Switchback Way, Jackson Highland, Black Mountain Road, and the upper section of Carter Notch Road. Arthur will check the budget to see how much road work can be accomplished. There are about 3 miles of road that must be sealed with tar. There was discussion of year round load limits. Arthur advised the selectmen he ordered additional town road signs.
6. Mary Pat Dolan attended the meeting to discuss her building permit application on Duxbury Lane. Duxbury Lane does not meet current town road specifications for further construction of homes. Mrs. Dolan requested information on this. Richard Bennett stated Fran Lyons requested the Jackson road specifications and it was his understanding Allan Eastman is putting in culverts and a cul-de-sac. Mrs. Dolan requested information regarding on whom is responsible for bringing the road up to current standards. . Richard Bennett stated this is a private road and the town has no vested interest in this road. He suggested that the owners review their deeds and the by-laws of the association and they could have access to any files available at the town office. Richard Bennett stated it is advisable for the town engineer, Burr
Phillips, to observe a cross section of the road to look at the profile of what is in the road at this point. Gino Funicella mentioned the Road Agent discussed with them a filter fabric installation that would be advisable for roads in wet areas. Richard Bennett stated the town received correspondence from Mr. & Mrs. Wing, who also owns a lot on Duxbury Lane, that states a homeowners association is going to be formed to maintain Duxbury Lane to town specifications and cul de sac and culverts are being installed as specified in the subdivision approval. Gary Allen motioned to draft a letter to Mr.& Mrs. Wing and Mr. & Mrs. Dolan agreeing to bring the road to town specification before occupancy of the new dwelling and the contractor will work in cooperation with the Jackson Road Agent and provide a schedule of on site visits during the construction of Duxbury Lane.
7. Jay Henry attended the meeting to discuss the height limitations on building in Jackson. Richard Bennett stated any new construction cannot be higher than 35 feet from the natural grade exclusive of cupolas and chimneys. If you cut below the natural grade you cannot go past the 35 feet. Richard Bennett requested information on the bathrooms listed on the building permit application. There are bathrooms listed and not on the plan. Ms. Lewis stated one bathroom is in the future in the basement and the other one was going to be in a garage being built at this time. Richard stated the $170,000 listed for the project was low. After some discussion it was agreed the value of the house for the permit fee is $261, 00. Ms. Lewis submitted a check to the town for $227.50 for the additional building permit fee owed.
8. Eric Limmer, contractor, contacted Tracey Mosston regarding a project he is doing on Route 16.He advised Tracey that Kenny Crowther, New Hampshire Department of Transportation Supervisor was consulted regarding a change of driveway layout and change of the location of the stone wall. The state approved this project. The selectmen agreed that a building permit from the town was not required.
9. Under RSA 91-A3, II the selectmen went into Executive Session to discuss personnel matters.
10. The selectmen noted the beautiful landscaping that is being accomplished at the town office by the Mountain Garden Club, Historical Society and Larry Siebert and would like to thank them on behalf of the town for their efforts.
11. The following building permit applications were approved by the building inspector and signed by the selectmen: Tom Ward, David Tonaszuck, Holly Lewis, and Michael Mallett.
12. The selectmen reviewed the building permit application submitted by Robert Dumont. This building permit was denied by the selectmen based on the setbacks which did not meet Jackson zoning regulations.
13. The selectmen signed a letter to the New Hampshire Liquor commission for The Wentworth and Christmas Farm Inn to serve alcohol in a temporary tent set up for weddings.
14. There was discussion regarding the letter from Lisa Dame Moser indicating a culvert that was in need of repair. The selectmen agreed the highway department would assess the situation and repair the damage.
15. The selectmen agreed to the request by Kathy McGraw for a yard sale at the old Gray’s Inn tennis court on August 20, 2005 with a rain date of August 21, 2005. This yard sale will be on a limited first come basis and if anyone is interested in participating should call Kathy McGraw 383-6115.
16. The selectmen discussed the recommendation by the treasurer regarding changing the town accounts to receive a better interest rate. Tracey Mosston stated the New Hampshire Department of Revenue and the town’s accountants were consulted regarding these changes and they feel it is acceptable to make these changes. The selectmen agreed that Warren Schomaker, Jackson Treasurer should obtain the necessary documents that must be signed by the selectmen.
17. There was discussion regarding a Release Form for Protective Well Radii according to RSA 485-A:30-b. This document states that the owner is aware a well is located closer that the recommended extent of a protective well radius, the current state law does not protect the well beyond the boundary of the owner’s property and the rules of the Department of Environmental Services allow an effluent disposal system to be installed as close as 10 feet to the property line which may result in the disposal system on abutting property being installed closer than 75 feet and could not prevent this, and the proper well construction may risk contamination from the disposal system closer than the 75 foot minimum. Tracey Mosston updated the building permit application to reflect the protective well radius release form for protective well radii.
Richard Bennett will provide a copy of building permit application to Betsey Harding, Jackson Planning Board Chair. Richard will institute this as a discussion to be added to the zoning ordinance. The selectmen will require Release Form for Protective Well Radii on all non conforming lots.
18. There was discussion regarding the agreement with the town and Time Warner for the cable in Jackson. There was discussion regarding an attorney reviewing the agreement. Warren Schomaker, Jackson Treasurer will review the agreement to determine if the town is receiving the maximum franchise fees.
19. There was discussion of building permit fees. Gary Allen submitted a proposed list of fees. The selectmen discussed the proposed fees. Gary proposed a building permit would be required for any structural work in excess of $10,000 or any structural work that is outside the current existing footprint. Currently a building permit is required for structural work in excess of $1,000. There was discussion of this and new fees proposed. The selectmen will review this proposal at a later date.
20. There was discussion of a fire in Jackson that was responded to by Bartlett and North Conway. The town paid Bartlett for this fire because it was caused by burning without a fire permit which is illegal. Tracey Mosston spoke with Bob Boyd from the state. He advised Tracey the town was responsible for reimbursing the departments that responded. Richard Bennett will contact Bob Boyd.
21. The meeting started at 5:30 p.m. and ended at 9:20 p.m.
Julie A. Maiorano