Selectmen's Minutes, August 16, 2004
Present: Selectmen: Diane McClave Chairman, Richard Bennett, Gino Funicella Selectmen
Visitors: Burdett Day, Jon Edgerly, Fritz Koeppel
1. The minutes of August 9, 2004 were reviewed and approved as written.
2. The Summary of Payments was reviewed and checks were signed in the amount of $19,384.75.
3. The Financial Resume indicated an amount of $239,485.85 in the general fund after tonight’s vouchers.
4. Deposits in the amount of $1,915.85 were transferred to the treasurer tonight.
5. Burdette Day attended the meeting to discuss a letter the town sent regarding a building permit that has expired with the project not completed. Mr. Day stated that due to many personal reasons he has not been able to complete the project in a timely manner. Mr. Day requested an extension to finish the project. After much discussion regarding this situation, the selectmen agreed to a completion date for the entire project of October 31, 2004. Mr. Day will forward a letter agreeing with the completion date of October 31, 2004 for his project. Richard Bennett stated a renewal of his building permit is required if the project extends beyond the end of October.
6. Jon Edgerly attended the meeting to report on transfer station issues. Another load of paper is going out on Monday. A total of $500 was collected from the paper. This saves the town from paying tipping fees. We are being paid $12 a ton for metal. A cover is being delivered for the aluminum cans. The “Jackson Store” is a working out well and is cleaned out once or twice a week after residents have gone through the merchandise left. There was discussion regarding a cooperative glass crushing with other towns. Jon requested the selectmen speak with the Bartlett Selectmen regarding this. The selectmen will meet with the Bartlett Selectmen before budget time to discuss improvements at the transfer station including glass crushing and removal, cover for mattresses, paving the turn around, and scales. Jon will provide the selectmen
with costs for the meeting with Bartlett. Due to the heavy volume of cars and for safety reasons, Jon is requesting a 4th person every Friday for a few hours. The selectmen agreed to this.
7. Fritz Koeppel attended the meeting to discuss the building permit application he submitted for The Wentworth Fairlawn project. Richard Bennett inadvertently informed Mr. Koeppel the selectmen’s meeting was in executive session. The selectmen’s meeting was in executive session regarding a personnel issue but ended before Mr. Koeppel entered the room. Richard Bennett stated he discussed the submitted plans with Tim Shellmner the architect. More information is required regarding mechanical systems, life safety pulsations identified and placed, fire code ratings on walls, stairwells and boiler room. In a commercial building the heating and mechanical systems must be blue printed. Mr. Koeppel stated with the 3 other projects he completed he exceeded the town’s requirements with life safety codes. The other issue with this
building permit application is the request to increase the volume of non-conformity with the porch. The existing porch is infringing on the setback, but adding to the non-conformity is not allowable according to the Jackson Zoning Ordinance (Section 2 B). The selectmen denied the building permit application. Mr. Koeppel requested and received an application to the Jackson Zoning Board of Adjustment for a variance. Diane McClave explained any dwelling that has water, refrigeration and a cooking facility is suitable for permanent habitation. This becomes a dwelling. The staff quarters on the 3rd floor is designed with these features. Mr. Bennett stated the microwave must be removed from the plan. Mr. Koeppel agreed he would remove the microwave from the plan for the staff quarters.
8. There was a request from Robert Derrah regarding the 50 foot setback to the road of his property which abuts Whitney Hill Road and 16B. Diane McClave suggested this matter be brought to the Jackson Planning Board for interpretation of the zoning ordinance.
9. The selectmen agreed to increase the salary of the secretary of the Jackson Planning Board Susan Way to $10 an hour.
10. Diane McClave received reports from the Department of Revenue regarding monitoring Avitar’s work with the revaluation. The selectmen will review the reports.
11. The selectmen acknowledged and appreciated the prompt clean up of the sand wash out of the road on Carter Notch Road by the staff at Eagle Mountain House.
12. On September 7, 2004 at 6:45 p.m. in Portsmouth a gubernatorial candidate forum regarding education funding will take place. This will be on a web cast.
13. A letter will be sent to Greg Placey New Hampshire Department of Transportation requesting mowing the road side on the state roads.
14. Gino Funicella attended the Jackson Conservation Commission meeting and reported the commission is in agreement with the plans for Prospect Farm. The selectmen will review the recommendations by the conservation commission and discuss it at the next selectmen’s meeting.
15. Mr. Falacone, New Hampshire Department of Environmental Services, will review the septic plans of Randy Davis’ property and advise the selectmen of their findings regarding the capacity of the system.
16. The following building permit was approved by the selectmen: Sylvia Weiss.
17. The selectmen reviewed and approved a new building permit application. The new application is effective as of August 17, 2004. It will include alteration to terrain. This change of application will be noticed in the Conway Daily Sun.
18. The selectmen signed contracts from White Mountain Oil & Propane for a service contract on the town’s oil burning equipment.
19. The selectmen signed abatement on taxes for William Renny who was billed in error.
20. Under RSA 91-A3 II the selectmen’s meeting went into executive session to discuss personnel matters.
21. The meeting started at 4:00 p.m. and ended at 6:55 p.m.
Julie A. Maiorano