UNOFFICIAL UNTIL APPROVED
Members present: Richard Bennett, Brooks Dodge, Betsey Harding, Willis Kelley and Stephen Weeder. Alternates present were Bob Dupuis and John Fichera. Sarah Kimball and Ira Lynn had reported that they would be unable to attend the meeting.
Others attending: Anne Peterson, Rick Davis, Dean Davis, Nancy Porath, Bea Davis, Bob Davis, Dennis Hiller and Jon Howe of Ammonoosuc Survey.
Chairman Betsey Harding called the regular meeting of the Planning Board to order at 7:00 p.m. The minutes of the June 12, 2003 meeting were reviewed. No one had any corrections or additions to make. Bill Kelley made the motion to accept the minutes as written. This was seconded by John Fichera and passed unanimously.
* PUBLIC INPUT: No one had comments on any matter not on the agenda.
* DANIEL DINSMORE: Mr. Dinsmore had called to report that he would not be in attendance tonight. Richard Bennett said that he had done some research with the State of New Hampshire on Mr. Dinsmore’s problem. He would discuss this personally with Mr. Dinsmore if the Planning Board agreed. This was approved by a voice vote. Mr. Dinsmore may need to come to the Planning Board in the future to help clarify his lot lines.
* FLOOR PLANS FOR BUILDING PERMIT: Richard Bennett reported that this issue can by handled by the administration and need not be discussed tonight. The selectmen are going to request that an extra copy of the floor plans be left in their office files.
* IN-LAW APARTMENTS: Richard Bennett requested that we start thinking about getting this regulated. The board needs to do research and draft an ordinance for the purpose of enforcement. Bill Kelley feels we may need to have a sub-committee to work on this issue as part of a zoning ordinance review.
* PUBLIC HEARING ON PROPOSED SUBDIVISION OF PARCEL V-6 lot 31A2: This item was originally scheduled as the third order of business but was postponed until Mr. Howe arrived to represent the owners. In the original request, the ownership of the property was misstated. The property is owned by only Robert and Beatrice Davis and not jointly with Rick and Randy Davis. The subdivision checklist was read aloud. Jon Howe reported that they are waiting for wetlands approval. The Planning Board would like to see four changes. (1) Correction of the owner’s name. (2) Establish a lot number. This would have to be done by the administrative assistant. (3) Show the 50 foot width of the right of way on the drawing. (4) Indicate the correct E911 address. Some people felt that this was on Moody Farm Road but the E911
maps show that the proposed Right-of-Way is on Dundee Road. It was agreed that this proposal be put on the agenda for the next meeting to allow time for the Wetlands approval and the corrections. Betsey Harding asked if there were any public comments and there were none.
* MASTER PLAN DISCUSSION AND APPROVAL: Betsey Harding asked if there were any changes to be made. The first 11 pages are the ones that need to be approved; the remaining pages form the background study section. Corrections or changes may be made on any page if necessary. Members suggested adding a phrase to the end of the paragraph on the Acknowledgment Page to apologize for any errors or omissions.
Betsey Harding asked if we want 2 separate booklets: one with the first 11 pages and another containing the background information, or if we would prefer having several copies of the complete booklet and many copies of just the first 11 pages. Sarah Kimball had suggested placing the table of contents only in the complete booklet and having different cover pages indicating either “Master Plan” or “Master Plan and Background Studies.” After considerable discussion, it was decided to research the printing and distribution costs of producing only the complete booklet. Members discussed having copies available at various points in the village, for check-out at the Library, and available on the web for interested citizens to download copies onto their computers. Betsey volunteered to get prices for copying
the full plan; members suggested 500 copies be made.
During a page-by-page review, there was discussion about the 7th policy in the Municipal Services Goal (page 6); members decided to rephrase the first objective to “… be built to all applicable codes.” Similarly, at the first objective in the first policy of the Human Services Goal, state “Enforce the Life Safety Code in accordance with all applicable regulations.”
Minor changes were suggested on several pages, to correct typographical errors, and to clarify information without changing the intent or content. Those changes will be passed on to Sarah Kimball to be included in the final copy.
Members decided that information needs to be included about the Jackson Historic District.
Bill Kelley made a motion that we adopt the Master Plan of August 2003 with grammatical corrections as needed. Brooks Dodge seconded this motion and members unanimously approved it.
7 OTHER BUSINESS:
Bill Kelley would like further discussion on paper cul-de-sacs. We need to come up with an ordinance to clarify our requirements: 200 foot frontage on a road or on a driveway. Until this can be done, it is very difficult to enforce.
Dee McClave sent the Planning Board a letter stating that in May, 2002 we approved a Boundary Line Adjustment on the Garland/Tyler property. The Board acted on the request of H E Bergeron; while the application was for a lot line adjustment, the circumstance was a change from three lots to four. The property owners never filed corrected deeds, an issue that came to the attention of the assessors because of questions about current use on the property. Because the changed deeds have not been filed, the Planning Board approval is no longer in effect. Dick Bennett will discuss the matter with the Selectmen.
Betsey Harding reported on a request from the New Hampshire Electric Co-op requesting permission to trim the lines along Thorn Hill Road. They would like to trim within the easement from Route 16A, to include 2 spans beyond the Thorn Hill Lodge. This issue comes to the Planning Board because Thorn Hill Road is a scenic road. Members agreed that trimming is necessary for safety of the wiring, but questioned why the change must go beyond the Thorn Hill Lodge. They agreed that trimming should be kept to the minimum. Betsey Harding will contact the NH Electric Co-op about those requests.
Phil Davies had contacted Betsey Harding about a request from the Conservation Committee regarding a review of the Wildcat River. They would like a volunteer from the Planning Board to join a committee to discuss issues. Dick Bennett will represent the Selectmen. There were no new volunteers tonight; members concurred that Dick could also represent the Planning Board.
Bill Kelley would like us to establish a Committee on the Capital Improvement Plan (CIP) and another one on zoning issues. It is getting close to the fall season and the various deadlines that we have to follow for these issues to get to Public Hearings and then included in the warrant. Brooks Dodge made a motion to set discussion of zoning priorities on the September agenda and the CIP issue on the October agenda. This motion was seconded by Stephen Weeder and passed unanimously.
There being no further business to bring before the meeting, Bill Kelley made a motion to adjourn. This was seconded by Dick Bennett and voted unanimously. The meeting was adjourned at 9:45 PM.
Recorded by:
Susan G. Way,
Secretary to the Planning Board
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